Terms of Reference
The Governing Body
The Governing Body needs to take a strategic role, act as a critical friend to the School and be accountable for its decisions. It should set aims and objectives and agree, monitor and review policies, targets and priorities
Terms of reference:
- To act in accordance with directions given by the Members
- To act in accordance with the Governors Handbook for School Governors, the Articles of Association and the Funding Agreement for Blockley Educational Academy
- To hold at least three Governing Body meetings a year
- To approve/reject Governors apologies
- To appoint or remove the Chair and Vice Chair
- To appoint or remove a Clerk to the Governing Body
- To appoint and remove Co-Opted Governors as necessary
- To establish the committees of the Governing Body and their terms of reference
- To appoint or remove a Clerk to each committee
- To decide which functions of the Governing Body will be delegated to committees, groups and individuals
- To review the delegation arrangements annually
- To receive reports from any individual or committee to whom a decision has been delegated and to consider whether any further action by the Governing Body is necessary
- To approve the first formal budget plan of the financial year
- To keep the Health and Safety Policy and its practice under review and to make revisions where appropriate
- To be aware of generic teacher appraisal arrangements
- To be responsible for all aspects of Safeguarding
- To be mindful of staff workload and wellbeing
Disqualification – As per Articles of Association (and The Governors Handbook)
Terms of reference:
The Resource Committee is responsible for establishing practices and procedures to ensure the best use of personnel, financial and capital resources available to the school. This to include; reviews to maximise available resources to the school; monitoring to ensure ‘best use’ of resources to achieve School objectives; audit to ensure compliance with regulator/contractual conditions that apply to the School.
Many of the roles of the Resource Committee coincide with the responsibilities of the Audit Committee and therefore the Resource Committee will also act as the Audit Committee.
The Resource Committee includes the Pay Panel and the Terms of Reference of the Pay Panel are therefore deemed to be part of the Resource Committee Terms of Reference. Appendix 1.
Activity is broken down into the 3 main areas of Governance; Budgeting; Monitoring. Specific activity within these areas are:
- To ensure that the school operates in accordance with regulations/legislation/guidelines/contracts/agreements that are applicable to the school based on its status and contractual obligations.
- To ensure that an adequate and appropriate system of Internal Control and Risk Management is in place.
- To annually review benchmarking data, where this is available and relevant, to ensure the best utilisation of school resources.
- To invest monies gifted to the school ensuring a balance between financial return and capital security so as to achieve the best long term return. Review that the utilisation of such funds (capital or income) is in accordance with the donor’s wishes.
- To establish and maintain all relevant policies (including but not limited to a salary policy, a non-teacher pension policy, a Performance Management policy, an accessibility plan) and be responsible for their administration and review on a 3 year rolling basis.
- To make recommendations on the appointment of external auditors to the Full Governing Body.
- To ensure that the Terms of Reference of the Pay Panel are adhered to (Appendix 1).
- To consider the longer term viability of the school resource model by reviewing 3 year budget information incorporating, where appropriate, changes in the School status. This will include review of staffing structures and premises requirements.
- To review and approve the budget (including the staffing structure) for the forthcoming financial year (income and expenditure), ensuring that it is balanced, sustainable and consistent with funding models.
- To oversee capital funding bids.
- To review and approve recommendations from other committees or stakeholders where these have an impact on school resources.
- To recommend to the Full Governing Body current and future premise requirements and when approved liaise with County Planning and Diocese officers regarding these matters.
- To review the provision of ‘extended schools’ and make recommendations to the Full Governing body.
- To review the current year budget position, and to approve full year forecasts including virement decisions at least termly.
- To monitor expenditure of all funds maintained and controlled by the school.
- To ensure that the system of internal control and risk management is operating adequately.
- To ensure that the premises are maintained to an acceptable standard (including health and Safety) to accommodate its use by relevant parties and to prioritise maintenance requirements.
- To oversee staff appointment procedures.
- To review staff work/life balance, working conditions and well-being.
- To establish an Appeals Committee from eligible governors to consider appeals against any pay grading or pay award decisions.
Any relevant person employed to work at the school other than as the head teacher or Business Manager, when the subject for consideration is the pay or performance review of any person employed to work at the school
Pay Panel Terms of Reference
- To apply the School Pay Policy on behalf of the Governing Body fairly and equitably.
- To ensure that this policy links effectively with the school’s Appraisal Policy for teachers (based on the Education (School Teachers’ Appraisal) (England) Regulations 2012) and for support staff.
- To ensure that the school’s management team provide all members of staff with a current and accurate job description and that this document is regularly reviewed.
- To make appropriate arrangements for the head teacher’s performance management, including planning statement, moderation and review as laid down in the school’s Appraisal Policy for Teachers.
- To be responsible for the annual pay and performance related decisions for staff and for receiving and processing requests for the review of pay and grading based on changed duties and responsibilities during the course of the working year.
- To make appropriate arrangements for representations from members of staff to be heard on pay related matters including salary, grading or pay decisions and to seek whatever additional evidence, information or advice is necessary to respond to this request. The School’s Appraisal Policy will allow requests for review of the assessment of the performance of a member of staff, but not matters of pay progression. It is recognised that these factors can often be closely linked and so the School will advise the employee of the most appropriate route for review to follow. This will ensure that an employee will be guaranteed a fair consideration of their representations, but will not be entitled to pursue the same concerns through two separate review routes.
- To exercise the governor’s discretionary powers as specified in this document.
- To periodically undertake a review of the Individual School Range and to report findings and/or make recommendations for change to the Governing Body in relation to the grading of members of the Leadership Group.
- To ensure that each teacher in the school has an annual review of their salary and a written salary statement, no later than one month after the date of determination.
The Pay Panel will keep its work and the results of individual reviews and decisions confidential. The Chair of the Panel will report to the full Governing Body periodically regarding progress and the work of the Panel but will not report on the details of decisions reached to ensure that sufficient Governors remain available to hear appeals should this be necessary. Where this work indicates that changes will have significant implications for the school budget an urgent report will be made direct to the Chair of Governors.
Terms of reference:
- To consider and advise the governing body on standards and other matters relating to the school’s curriculum, including statutory requirements, the School’s Curriculum Policy and the School Development Plan.
- To consider curricular issues which have implications for Finance and Personnel decisions and to make recommendations to the relevant committees or the Governing Body
- To approve the annual appointment of an Independent School Improvement Partner in order to support and challenge the schools self-evaluation process.
- To make arrangements for the Governing Body to be represented at discussions with the Independent School Improvement Partner, Ofsted or other review officers and for reports to be received by the Governing Body
- To oversee arrangements for individual governors to take a leading role in specific areas of provision, eg SEND, Literacy, Numeracy.
- To oversee arrangements for educational visits, including the appointment of a named co-ordinator
- To review all policies as per schedule and to revise them on a 3 year rolling programme (specific policies reviewed annually)
- To consider and advise the governing body on standards and other matters relating to the school’s curriculum, including statutory requirements and the School’s Curriculum Policy in accordance with the Articles of Association in relation to the school’s Christian Ethos.
Terms of reference:
To ensure compliance with the school’s Articles of Association in relation to its Christian foundationTo promote and monitor the impact of the distinct Christian ethos within the school and across the whole curriculum, particularly as they relate to our British and Christian value.
- To regular evaluate the content and impact of Collective Worship and review the CW policy as part of an on-going programme of review
- To review policies allocated to the Ethos Committee as part of the rolling programme
- To monitor the content and impact of RE through subject leader action plan and reports
- To ensure the pupils’ spiritual, moral, social and cultural development is nurtured throughout the school
- To regularly update and use the SIAMS toolkit as a monitoring and evaluative tool
- To promote community links, including links with Blockley Church, applying the values learnt in school to all aspects of life
Delegation of Responsibility to IndividualsAny individual to whom responsibility has been delegated is expected to work within the following terms of reference.
Terms of reference:
- To liaise with the appropriate member(s) of staff
- To visit the school with the purpose of gathering information concerning their area of responsibility and to increase their knowledge of the School
- To report when necessary to the Governing Body, the Standards Committee or any other sub committee, whichever the Governing Body deems most appropriate, on developments and progress within their area of responsibility
- To raise the profile of the area of responsibility when related matters are considered by the Governing Body
- To attend training as appropriate
DELEGATION (as per Articles of Association)
102. The Governors may delegate to any Governor, committee, the Principal or any other holder of an executive office, such of their powers or functions as they consider desirable to be exercised by them. Any such delegation may be made subject to any conditions the Governors may impose and may be revoked or altered.
103. Where any power or function of the Governors is exercised by any committee, any Governor, Principal or any other holder of an executive office, that person or committee shall report to the Governors in respect of any action taken or decision made with respect to the exercise of that power or function at the meeting of the Governors immediately following the taking of the action or the making of the decision.